The scalability of a workflow-based digital asset management (DAM) or asset management system (AMS) is crucial to ensuring that the requirements of growing companies are fulfilled. A scalable system can be adapted to the increasing number of users, digital assets and more complex workflow processes without any loss of efficiency. Here are the main aspects of how scalability works in PAS and the advantages it offers.
Unlimited Number of Users
The PAS system is designed to grow with a company. No matter whether a company grows from 50 to 1000 employees, the system can easily integrate additional users without sacrificing performance.
As the number of users increases, organizations can continue to control access rights individually to ensure that each employee can only use the functions and assets that are relevant to their work. This way, the system remains clear and secure even with many users.
Example: A fast-growing marketing company that doubles its workforce can easily integrate new team members into PAS without affecting system performance or workflow.
Expansion of the Asset Library
With the PAS system, companies can expand the amount of digital assets almost without limit. Whether it's hundreds or thousands of images, videos or documents, the system can efficiently manage large volumes of assets.
A scalable system uses an architecture that is designed to remain fast and efficient even with massive data growth. Files are easily searchable and retrievable even in very large asset libraries.
Example: A company that continuously creates content for various campaigns and products can easily expand its asset library and keep it organized without storage issues or performance degradation.
Scalable Workflows
As companies expand, their workflows often become more complex. The PAS system adapts to these requirements by supporting more complex workflows that span multiple departments or locations.
Scalable workflows make it possible to integrate additional steps such as approvals, checks or authorizations without slowing down the pace of work. This ensures that processes remain efficient even as their complexity grows.
Example: A multinational company can set up workflows for their global markets that include specific steps for local approvals or translations without interrupting or slowing down the main workflow.
Multi-Site Support
PAS offers the ability to integrate multiple sites, departments and even countries, so that all teams worldwide can access the same assets and workflows.
A scalable system can also support the management of multilingual content or localized versions of assets, enabling international teams to collaborate easily.
Example: A company with teams in the U.S., Europe and Asia can ensure that all employees access the same content and workflows at the same time, regardless of their location or time zone.
Flexibility for Industry-Specific Requirements
In various industries – such as media and entertainment, e-commerce or manufacturing – the requirements for managing digital assets often vary. PAS can address the specific needs of each industry by flexibly adapting and supporting both large volumes of assets and specialized file formats and workflows.
As their needs grow, companies can integrate additional tools and systems to expand PAS and optimally adapt it to their own processes.
Example: An e-commerce company that creates thousands of new product images and videos every day can seamlessly integrate the growing volume of content into PAS and efficiently make it available to various teams.
Summary of Scalability
An AMS's scalability like PAS enables companies to seamlessly adapt their digital assets and work processes to growth and increasing complexity. Regardless of the number of users, the size of the asset library, or the complexity of the workflows, the system remains efficient and powerful. The ability to scale, global availability, and support for industry-specific requirements make a scalable AMS a long-term, future-proof companion for growing companies.